DIN is a unique Identification Number allotted to an individual who is appointed as director of a company, upon making an application in form DIR-3

By on 13-11-2018

ALL YOU NEED TO KNOW ABOUT DIN

WHAT IS DIRECTOR IDENTIFICATION NUMBER (DIN)?

DIN is a unique Identification Number allotted to an individual who is appointed as director of a company, upon making an application in form DIR-3 pursuant to section 153 & 154 of the Companies Act, 2013.

 WHO IS AUTHORIZED TO ALLOT THE DIN?

Central Government (Office of Regional Director (Northern Region), Ministry of Corporate Affairs) allots the DIN upon processing the form DIR-3 filed by the applicant. Further person who is appointed as a director upon filing form INC-29 will be issued a DIN by the approving authority (Central Registration Centre).

 WHAT IS THE PROCEDURE OF OBTAINING DIN?

Any person intending to apply for DIN shall have to make an application in eForm DIR-3 and should follow the following procedure:

•  eForm DIR-3 has to follow the common online e-Filing process. For more details regarding the same, visit e-Filing FAQ's.
• Attach the photograph and scanned copy of supporting documents i.e. attested proof of identity and attested proof of residence as prescribed under the rules.
•  Physical documents are not required to submitted at the DIN cell.
•  Form DIR-3 is mandatorily to be signed by the Applicant and a Practicing professional or Secretary (who is a member of ICSI) in whole time employment or the Director of the existing company in which the applicant is proposed to be the director.
  Further eForm shall be digitally signed and uploaded on the MCA21 portal. Applicant is required to get himself/herself registered on the MCA21 Portal to obtain login id, which is necessary for upload of the forms and payment of the applicable fees. After obtaining the login-id, Login to the MCA21 portal and click on 'eForm upload' link available under the 'eForms' tab for uploading the eForm DIR-3.
•  Upon upload, make the payment of filing fee of eForm DIR-3. Only electronic payment of the fees shall be allowed (i.e. Net banking / Credit Card/Debit Card/Pay later/ NeFT). eForm DIR-3 will be processed only once the DIN application fee is paid.
•  After successful payment, an approved DIN shall be generated in case the details of the eForm have not been identified as potential duplicate. Provisional DIN shall be generated in case the details of the eform have been found as potential duplicate. A suitable informational message will be given to the user in this regard in the receipt.
•  Verification of eForm: In case, details of eForm DIR-3 are found as potential duplicate, the same gets routed to DIN cell for back office processing. Upon approval of the form, provisional DIN becomes approved DIN and would be available for further use.

WHAT THINGS SHOULD BE TAKEN CARE OF WHILE FILING FORM DIR-3?

Please note that Income Tax PAN is mandatory in case of Indian applicants hence applicant details (name, father’s name, date of birth) should match with the PAN details. The particulars entered in form DIR-3 should match with the details provided in supporting documents being submitted with the DIN application. Any mismatch will lead to rejection of DIN application.

WHETHER ANY FEE IS PAYABLE ALONG WITH APPLICATION FOR ALLOTMENT OF DIN?

Yes, DIN application fee of Rs. 500/- is payable

HOW TO ENQUIRE ABOUT THE STATUS OF THE PAYMENT MADE FOR FORM DIR-3?

Status of the payment made for Form DIR-3 can be enquired from 'Track Payment Status' link on the homepage ofwww.mca.gov.in

WHICH SCANNED DOCUMENTS ARE REQUIRED TO BE ATTACHED WITH EFORM DIR-3?

• High resolution photograph of the applicant to be affixed within the eForm
• PAN is mandatory in case of Indian national. So attested copy of PAN is mandatory for identity, name, father’s name and date of birth. Proof of father’s name is not required in the case of foreign nationals
• Attested copy of passport is mandatory as an identity proof in the case of foreign nationals.
•  Duly attested present Address proof (not older than 2 months)

WHICH THINGS SHOULD BE TAKEN CARE OF WITH REGARDS TO SUPPORTING DOCUMENTS?

Please ensure the following before attaching supporting documents with DIN application:

• Documents submitted are currently valid and not expired.
• Documents issued by LIC may be enclosed as Date of Birth and Address proof.
• Voter’s identity card, Passport, Driving License, Unique Identification Number (UIN) as Address proof.
• Bank Statements, Utility Bills like telephone, mobile, electricity bill etc. furnished as residence proof are in the applicant's name only and not older than two months.
• All supporting documents attached with form DIR-3 must be duly attested by a Chartered Accountant or Company Secretary or Cost Accountant, in whole-time practice.
• In case the director is illiterate, thumb impression should be certified from the concerned revenue authority (where the applicant resides) and then all the documents should be notarized or attested OR if applicant is not in a position to sign the application due to medical reasons and affixed thumb impression on the application then duly attested medical certificate from Government hospital is must with the application stating the reason of his / her ailment.

WHAT ADDITIONAL INFORMATION /DOCUMENTS ARE REQUIRED IN CASE OF FOREIGN NATIONAL?

Details of a valid passport should be filled in form DIR-3 and a certified copy of same should be attached with DIN application. All supporting documents including photograph should be certified by the Indian Embassy or a notary in the home country of the applicant or by the practicing chartered accountant or company secretary or cost accountant. If a foreign director has a valid multiple-entry Indian visa or Person of Indian Origin card or Overseas Citizen of India card, then the attestation could also be done by Public Notary / Gazatted Officer in India or practicing CA / CS / CWA.

 WHAT ARE THE GROUNDS FOR REJECTION OF DIN APPLICATION?

• A provisional DIN is approved only after scrutiny of the documents attached with the application. Some of the common mistakes committed by applicants and on account of which the DIN application gets rejected are as under
  Non-submission of supporting documents
• The proof of identity of the applicant is not submitted.
• The proof of father's name of the applicant is not submitted.
• The proof of date of birth of the applicant is not submitted.
• The proof of residential address of the applicant is not submitted.
• The copy of passport (for foreign nationals) is not submitted
• Invalid Application/supporting Documents
• The supporting documents are invalid or expired.
• The proof of identity submitted has not been issued by a Government Agency.
• The application/enclosed evidence has handwritten entries.
• The submitted application is a duplicate DIN application and already one application of that applicant is pending or approved.
• The submitted application does not have photograph affixed.
• The signatures are not appended to the prescribed place.
• The applicant's name filled in application form does not match with the name in the enclosed evidence.
• The applicant's father's name filled in application form does not match with the father's name in the enclosed evidence.
• The applicant's date (DD/MM/YY) of birth filled in application form does not match with the date of birth in the enclosed evidence.
• The address details filled in the application do not match with those contained in the enclosed supporting evidence.
• The gender is not entered correctly in Form DIR-3.
• Identification number entered in application does not match with the identity proof enclosed.
• If enclosed documents are not self attested.

 MY DIN APPLICATION HAS BEEN REJECTED. AM I REQUIRED TO APPLY FOR A FRESH DIN?

Yes, you will have to apply for a fresh DIN.

 MY DIN APPLICATION HAS BEEN PUT UNDER RESUBMISSION. AM I REQUIRED TO OBTAIN A FRESH DIN APPLICATION?

No. If the DIN application is put under Resubmission for example due to following reasons, you can submit additional documents for rectifying your DIN application, within a period of 15 days from the date on which it is marked as Resubmission

• Proof of Identity/ residence is not enclosed or expired.
• Proof of Date of Birth is not enclosed.
• Supporting documents are not properly attested.
• Non-submission of affidavit (if required).
• On resubmitting with the additional documents, same DIN will be approved, if documents are found in correct order as per marked in resubmission.